Positioned as an on-premises unified platform for both password management and secret management, Passwork aims to address the increasing complexity of qualification storage and sharing in modern organizations. The platform recently received a major update that reworks all core mechanics.
Passwork 7 introduces major changes to how credentials are organized, accessed and managed, reflecting feedback from real users. Redesign prioritizes usability and security, focusing on streamlining workflows and making key features more accessible.
Passwork is not trying to reinvent the wheel. Instead, it focuses on solving very realistic problems. How do businesses make their credentials organize, secure and accessible without adding complexity or risk? In this article, we’ll explain what Passwork 7 offers, how it fits into your business environment, and what makes it different. Below is a walkthrough of its main features and workflow.
Get started: User Experience and Onboarding
The first thing you notice in Passwork 7 is a new interface that quickly focuses on simplicity. The dashboard provides a clear overview of safes, folders, passwords and recent activities. The idea is simple. Streamline onboarding and avoid distracting users from core tasks.
This approach is particularly important in sectors such as public services, education and healthcare. In this sector, staff are often limited in time and technical expertise. By reducing the learning curve, Passwork helps organizations quickly and efficiently roll out secure password management without disrupting daily tasks or requiring extensive user education.
The search and filtering options are simple, allowing users to find the right password without unnecessary complexity.
Vault, folder, password
Passwork 7 uses a hierarchical structure to organize your data.
Vaults are the main containers of credentials. Folders help you organize related passwords within a vault password card that stores individual credentials, such as usernames, passwords, URLs, notes, 2FA codes, attachments, etc.
To add a new password, the user selects the appropriate vault, creates a folder (if necessary), and fills in the required details on the password card.
The system is flexible. Organizations can build safes and folder structures or hierarchies to reflect the layout and security requirements of internal companies. This approach allows businesses to align their qualification management management with their own process, whether it reflects strict divisional separation or means supporting teams beyond their occupational scope.
Vault Type: Data Segmentation
The solution presents a flexible safe architecture designed to improve security and management. Administrators can define custom vault types that align with the organization’s structure, allowing easy control over data access across large teams.
There are two main vault categories.
User Vault: Private default only allows access to the creator. These can be shared with others if necessary. Company Safe: Accessed by creators and company administrators automatically included to maintain monitoring.
Beyond these standard options, administrators have the ability to set custom vault types for specific departments or projects such as IT, Finance, HR, etc. For each vault type, you can assign a specified administrator, configure access levels, and set rules regarding who can create a new vault of that type. This approach ensures that department heads or it maintains control over sensitive data, supports fine-grained permission management, and simplifies auditing.
Access Management: Roles and Groups
Access control for Passwork 7 is role-based. Administrators assign roles to users and define actions that can be performed within the system. There is no limit to the number of roles that can be created, so you can adjust the permissions as needed.
You can grant specific users rights to manage specific roles and groups, access activity logs, control SSO and LDAP settings to other administrators while blocking access to other system configurations, and create specialized department roles using precisely coordinated permissions.
Groups further streamline permission management. Adding users to a group automatically inherits group permissions across related vaults and folders, such as viewing, editing, and managing credentials.
This structure helps organizations maintain security and compliance by ensuring only authorized users have access to sensitive information.
Credential sharing: Internal and external workflows
Passwork provides several ways to share your credentials.
Internal sharing: Credentials can be shared with individuals or groups within your organization (internal sharing systems, shortcuts, access sharing). Permissions (views, edits, management) are set for each user or group. External sharing: Generate time-limited, secure links to share your passwords with contractors outside your organization.
All shared activities are recorded and provide a transparent audit trail for compliance and incident investigation.
Password and Secret Management: DevOps-enabled Tools
One feature that’s worth noting is the integration and comprehensive API for Secrets Management with Passwork. Beyond your password, the platform stores keys, database logins, SSH keys, tokens, and certificates. Secrets are dedicated, encrypted vaults that can be managed along with your password.
In other words, the latest release combines two fully developed solutions under one roof.
Password Manager: A user-friendly interface designed for secure storage and sharing of credentials within your team. Secrets Management System: This side is for developers and administrators, providing program access through the REST API, Python connector, CLI, and Docker containers. These tools allow you to automate the secret handling of scripts, services, and DevOps workflows.
The Passwork API supports all system actions and provides complete programmatic control over password and secret management operations. This unified approach simplifies workflows for end-users, IT, and DevOps teams, reduces tool sprawl and centralizes monitoring. Secrets can be accessed via web interfaces, APIs, CLIs, and Python connectors, allowing integration with automated systems.
Security monitoring and incident response
Comprehensive logging provides a detailed record of all actions and system changes, providing full visibility into the environment for administrators. Real-time tracking and instant alerts allow you to quickly detect suspicious activity and support both security and regulatory compliance requirements. Whether you want to monitor access attempts, credential updates, or permission changes, the system provides timely and actionable information.
Administrators have access to detailed audit logs and security dashboards. In the event of a violation or suspected activity, you can block the compromised user and rotate the credentials. These features support rapid incident response and ongoing risk management.
Integration with corporate systems
In an enterprise environment, Passwork offers SSO and LDAP integration. Users are authenticated with existing credentials and User Management is synchronized with Active Directory. This streamlines onboarding, offboarding, and continuous access control.
Expanding
First, the system uses a zero-knowledge architecture. The credentials are not stored on the user device. Instead, everything, including changelogs and notes, lives in a dedicated MongoDB instance, and is encrypted using end-to-end AES-256. This setup prevents sensitive data from reaching the platform itself. Supports both single and multi-server setups for those who need redundancy or fault tolerance.
There is a browser extension compatible with all major browsers for daily use. Mobile apps are available on both Android and iOS, so users are not tied to the desktop. There is also a dedicated 2FA app for additional authentication, and it also supports both platforms.
For organizations with stricter security requirements, you have the option to switch directly from the start of the process of client-side encryption. In reality, this means that all data (moving or storing) will be locked down using a master password unique to each user. By combining passwords and secret management, passwords help businesses reduce their total cost of ownership.
Conclusion
Passwork offers a practical and unified solution for managing both passwords and secrets. Its focus on usability, flexible data organizations, and fine-grained access control makes it suitable for diverse environments and businesses of all sizes. By combining passwords and secret management into one solution, Passwork streamlines workflows, adapts to internal processes, and simplifies secure collaboration between teams.
Passwork is ISO 27001 certified to ensure compliance with international information security management standards. This is the handling of organizations or sensitive data operated in a regulated industry.
The platform’s streamlined onboarding and integration capabilities allow organizations to protect sensitive data without hindering their day-to-day operations. For businesses looking to improve their qualification management and security attitudes, Passwork 7 offers a comprehensive toolkit designed for fast and seamless implementations.
To learn more or to request a free demo, visit Passwork.pro.
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